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Accounts Payable

Administration, Room 316
Warrensburg, MO 64093
Phone: 660.543.4700
Fax: 660.543.8329

Accounts Payable Forms and Guidance

Business Procurement Card (BPC) and Travel forms may be found under their respective categories or under Forms (All). Please visit Procurement and Materials Management for information about utilizing UCMarkets, the Unversity's preferred purchasing method.

Business Procurement Card (BPC)

Bank of America Credit Card Statements
Business Procurement Card (BPC) Application
Business Procurement Card (BPC) Account Maintenance Form
Business Procurement Card (BPC) Transaction Log
Business Procurement Card (BPC) Training Presentation
Business Procurement Card (BPC) Quick Start Guide
Dispute Charge(s) - Bank of America
PIN Reset
Out-of-State Travel Report with Missouri Ethics Commission

Forms (All)

Business Procurement Card (BPC) Application
Business Procurement Card (BPC) Account Maintenance Form
Business Procurement Card (BPC) Transaction Log
Dispute Charge(s) - Bank of America
Gift Tax Reporting Form
Missing Receipt Declaration
Out-of-State Travel Report with Missouri Ethics Commission
Payment Request - UCM
Payment Request - UCM Foundation
FY 2018 Pre-Authorization Form - Blanket
Pre-Authorization Form - Overnight Travel
Tax Exempt Certificate
Travel Expense Summary Form
W-8BEN or W-8BEN-E Instructions
W-9 Form

Frequently Asked Questions


Who do I contact?

Who do I contact regarding invoices, payments, credits, travel expenses and car rentals?

Please see our Accounts Payable Staff page for a detailed listing of staff and who may best serve your needs.

What is a Travel Expense Summary Form?

A Travel Expense Summary Form is completed for all University-related travel for purchases that are not made with a Business Procurement Card (BPC), including mileage. The Pre-Authorization Form should be completed two weeks prior to overnight travel and must accompany a completed Travel Expense Summary post trip. Original receipts must be submitted for: lodging, airfare, parking and taxi fares and are required before reimbursement for travel expenses can be processed.

Please review the University Travel Guidelines before traveling to insure that you will be compensated accordingly.

What is the current mileage reimbursement rate?

The current IRS Mileage Reimbursement Rate can be found on the Internal Revenue Service website.

What is the standard mileage for travel to the UCM Lee's Summit-MIC or KCI Airport?

The mileage from the Warrensburg campus to UCM Lee's Summit-MIC is 43 miles.
The mileage from the Warrensburg campus to KCI Airport is 90 miles.

How do I know what budget code to use?

See a current list of budget codes and their description.

How do I rent a car and what is the payment process?

To rent a vehicle prior to travel to any location in the United States, contact Enterprise Rent-A-Car at 660-429-3222, visit them at their physical location on Business Hwy 50 West in Warrensburg, or use the online reservation option. Enterprise will directly bill the University when you provide them with the UCM account number, your name and department name, or use the online option. If you don't have the account number and/or pin number, contact the Travel and Card Program Coordinator at 660-543-4889.

After returning the rental car, keep the pink and yellow receipts (rental agreement) given to you by Enterprise. Write the budget number to be charged on the pink copy and sent it to Accounts Payable in 316 ADM. Keep the yellow copy for your records. If direct billing is not an option, a UCM travel card, personal debit card or cash may be used for payment. In this case, attach the receipt to your travel voucher when submitting it for reimbursement. For a current list of rental rates or to request an online reservation, visit Enterprise Rental Car Online Reservations.

How do I submit payment for individuals?

Any individual that the University hires for services only, such as athletic officials, consultants or performers must fill out a W-9 Form. This form must be on file before payment to the individual can be made. You may attach the W-9 form to the invoice and payment request. Payment cannot be processed without this information.

Why won't Bank of America accept my address for my BPC?

The University's mailing address, rather than your personal or office address is linked to your Business Procurement Card (BPC). Please use PO Box 800, Warrensburg, MO 64093 in order to match the system's address on file.


University Fiscal Policy
University Travel Guidelines
Procurement Purchase Card Policies and Procedures Manual
Procurement Quick Reference Guide


Currency Conversion
GSA Lodging Rates
IRS Mileage Reimbursement Rate
FY 2018 Pre-Authorization Form - Blanket
Pre-Authorization Form - Overnight Travel
Rental Car Comparison
Rental Car Online Reservations - Enterprise
This link is specifically for direct billing to the University; your network login and password will be required.
Please note: During the time of booking, sales tax will be charged. However, sales tax will be waived by Enterprise at the time of billing if the rental is in-state.