Video and Sound Equipment
- To use A/V equipment in Lovinger 1290, Wood 100 or WC Morris 299, a key for the sound cabinet must be checked out between 8 a.m. and 5 p.m. Monday through Friday from MACS in Elliott Union 307.
- To have access to A/V equipment in Wood/Martin classrooms, student organizations must have their adviser check out a key to the A/V cabinet from the Dean’s Office in Martin 126 before 4 p.m. on the day of your meeting. The key must be returned to the Dean’s Office the following business day.
- It is your responsibility to make sure all A/V equipment is shut off and the A/V cabinet is locked following the event. The key will need to be returned to Elliott Union 307 prior to 11 a.m. on the following business day.
- PowerPoint Advancers are to be checkout out with a picture ID at the information desk. The picture ID will only be returned when PPA is returned.
- All presenters using a data projector for their event will need to be available at least 30 minutes prior to their start time for A/V system checks.
- All groups using a data projector are required to turn off the data projector before they leave the room. If they are unable to do so, contact the Elliott Union Information Desk.
- A/V technicians are available 15 minutes before an event for technical services. Therefore, please have all mobile technology ready for set up when the technician arrives.
- Elliott Union 240 sound booth may be used for events, but sound booth guests must be trained to use equipment by a UCM A/V technician. No more than three guests are allowed in the Elliott Union 240 sound booth at any given time.
- Student organizations must confirm their lighting and A/V needs at least two full business days prior to the event. Last minute changes may not be approved.
Spotlight Operator in Hendricks Hall:
- An A/V technician will operate the spotlight during performing arts productions and presidential events.
- All other events will be given the opportunity to run the spotlight themselves. A training meeting with the client and A/V technician will be set up by the event coordinator.
If the client is not able to run the spotlight, the event coordinator will ask the A/V manager if a member of the staff is available to run the spotlight. The client may be charged a fee. The A/V manager and staff are responsible for the maintenance and repair of the spotlights.
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